THE LYNDE AND HARRY BRADLEY FOUNDATION, INC.

COMPUTER POLICY

September 8, 2006

System file structure

A: is the external floppy drive at your workstation

C: is the hard drive at your workstation

D: is the CD-ROM drive at your workstation

Network drives:

H:\ is the shared directory, anyone can access

J:\ contains the shared Gifts Database directory

L:\ contains StyleAdvisor software

P:\ contains Great Plains database software

S:\ contains ACT database software

T:\ contains the GreatPlains Reports

U:\NAME\ is your personal directory, only you have access to it

You may create subdirectories for your own use in either the H or U directories. Other directories not accessible.

Be careful not to change the structure of someone else's files as the path will be important in locating their file.

Virus checking and reporting procedures

The McAfee Virus Software installed at the server automatically updates the virus definitions both at the server and the workstations at 8 p.m. daily and at each startup. The virus scan runs each night. It also scans the files at each workstation. It automatically scans all disks/CDs prior to use at your workstation.

Suspected unauthorized access reporting procedures

Report to network administrator any unusual changes in the location, appearance or behavior of your files, as well as any attempts of unauthorized access.

Internet usage and file download guidelines

Netscape Navigator and Internet Explorer are available as web browsers. Enter the address (URL) at the http:\www entry line on the screen for the site you want to visit. Use search engines to locate sites and information. All files downloaded from the Internet should be saved to a disk and virus scanned first.

System usage guidelines

Restricted hours to log on (usually 7a-6p; can be adjusted).

Sensitive data transfer and storage procedures

Will be undertaken by system administrators only.

Non-standard application installation and usage procedures

All software must be installed by network administrator. Do not bring disks or CDs from home to use without prior permission. If you need a special software to perform your work-related duties, please consult network administrator.

Non-standard equipment usage procedures

Workstations consist of Compaq, HP or Dell computers with at least 400 mhz, 128mg RAM, 6 gig memory. All have surge protection, keyboard, mouse, speakers, CD-ROM drive, and access to a printer. If additional equipment is required, please contact network administrator.

Physical security requirements

When leaving the building overnight, the workstation should be shut down. Use ctrl/alt/del to lock your workstation if you leave your desk for any length of time during the day. Electric appliances, such as heaters, and anything magnetic, should be kept away from the CPU.

Network and workstation password requirements

Network/Windows password, minimum 5 characters, 8 preferred.

Prefer non-dictionary words combining upper and lower case characters and even symbols. (An ideal password might be something like 2B3#N3$.) Passwords are changed at least three times per year (every 4 months) when administrator requests. Three attempts with wrong password will lock user out until network administrator unlocks.

Application upgrade procedures

Network administrator will monitor the need for upgraded software and install accordingly.

System back up and restore procedures

Log off by 10:30pm; system will shut your station down when back-up runs 10:30pm-2am, Mon-Fri. E-mail files are also backed up once a month, although retrieval of select mail is not an option. It is only to restore the entire system as it existed at time of backup. If a file becomes corrupt, is inadvertently deleted, or changed causing you to need a file restored to the way it was within the last two weeks, it can be restored from a previous backup, see network administrator. Quarterly, a full back-up tape is saved off- premise for two years, and a year end tape is saved indefinitely.

Printers

--	The Foundation uses mostly HP laser jet printers.

--	All workstations are connected to all network printers.

--	Color printers are located on the 3rd floor of the Hawley House and Lower Level of the Lion House.

--	Some workstations may have a local printer.

--	Problems or questions regarding the printer and printer capabilities should be brought to network administrator. attention.

VPN Policy

The Foundation is implementing a Virtual Private Network (VPN) for access to Foundation computer files while away from the office. Permission to use the VPN must be obtained from the President; the network administrator will install the software.

E-mail

You are assigned a mailbox name by network administrator. It is used to send and receive E-mail. It is usually your "first name initial and last name" @bradleyfdn.org" and is referred to as your Internet address. Do not forward chain letters!

E-mail files will be virus scanned as they arrive at the server and therefore should be safe to open. If an e-mail attachment does not open, it is probably because we do not have the software the mail was created in, in order to open it. There probably is a work around solution in order for you to view/print the file. See network administrator. for assistance.

Remember, all e-mails received are the property of the Bradley Foundation. All e-mails sent represent the Bradley Foundation. Please empty your deleted mail box to free space on the network drive at least once a week. Anti-spam software is in place. If you are not receiving mail as you should, or if spam items continue to appear, please contact network administrator.

Termination

When an employee leaves the Foundation, network access is immediately terminated.

Any questions or problems should be reported to network administrator.

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