Responsible	Due	Date

Item	Party	Date	Completed

Contact printer to verify availability	Yvonne	12/31/06	11/2/06

Contact Christina to verify availability	Terri	12/31/06	1/4/07

Annual report to be created by Sectors in Gifts to RTF file	Yvonne	1/2/07	12/28/06

WI report to be created, by Sector in Gifts to RTF file	Yvonne	1/2/07	12/28/06

Hard copy to Dianne & Dan to edit project descriptions	Yvonne	1/2/07	1/2/07

(will use same descriptions for WI report)

E-mail AR grants listing file to Christina	Yvonne	1/8/07	1/10/07

E-mail WI grants listing file to Christina	Yvonne	1/8/07	1/10/07

Return edited project descriptions to YE	Dan/Dianne	1/8/07	1/9/07

Combine DJS & DS edits onto one report	Yvonne	1/9/07	1/10/07

Move IRA grants to appropriate sectors	Yvonne	1/9/07	1/10/07

Make same DS edits on WI report grants	Yvonne	1/9/07	1/10/07

Mail hard copy of edited project descriptions to Christina	Yvonne	1/10/07	1/11/07

Request verify w/TF-MWG intro text & directors/staff list	Yvonne	1/23/07

Send any revisions of intro section to Christina	Yvonne/Terri	1/15/07	2/16/07

(board & staff listing, table of contents, purposes,

program interests, policies, procedure, style; letter

from President)

Approve or edit/write program sector descriptions	Mike/Dan	1/15/07	1/15/07

Send any program sector changes to Christina	Yvonne	1/16/07	--

Complete formatting of intro section	Christina	1/22/07	3/5/07

Decide on Prizes page content, layout	Mike/DJS/Terri	1/24/07	2/16/07

Send Prizes page info to Christina	Yvonne	1/26/07	2/16/07

Decide if MWG enclosure cards are needed	Terri	2/2/07	1/15/07

Choose cover design, colors, and texture style	Mike, Yvonne, Terri	2/2/07	2/14/07

for both AR & WI	samples arrived 2/8

Raised lion on cover; same stock, different color;	(work with

inside ink dependent on color of cover;	LithoPrint)

Garamond font to be used.

Inside paper white like last year.

Responsible	Due	Date

Item	Party	Date	Completed

First draft of financial statements	Mandy/Cynthia	2/5/07	3/1/07

Finalize selections for both mailing lists	Mike G./Dan/Yvonne/Terri	2/7/07

(grantees, media, national & local leaders,

phone & mail requests/show list to...)

Complete formatting and editing of AR grants listing	Christina	2/7/07	2/21/07

Complete formatting and editing of WI grants listing	Christina	2/8/07	4/24/07

First draft of AR intro & grants sections to Yvonne	Christina	2/8/07	2/21/07

First draft of WI report to Yvonne	Christina	2/9/07	4/24/07

Send financial statements to Christina to enter	Yvonne/Mandy	2/9/07	3/8/07

Proofread AR intro & grants sections (run tape total,	Yvonne	2/12/07	2/23/07

check alpha order, abbrevs, heading/endings)

Changes back to Christina	Yvonne	2/13/07	2/23/07

Proofread WI intro & grants sections (run tape total,	Yvonne	2/13/07

check alpha order, abbrevs, heading/endings)

Changes back to Christina	Yvonne	2/14/07

Entry and editing of financial statements completed	Christina	2/14/07	3/20/07

Financial statements draft to Yvonne/Mandy	Christina	2/14/07	3/26/07

Bradley Prize write-up completed	Dianne	2/15/07	2/16/07

Prize photos selected	Terri/Yvonne	2/15/07	2/16/07

Second draft of AR to Yvonne	Christina	2/15/07	3/5/07

Second draft changes back to Christina	Yvonne	2/16/07	3/6/07

Second draft of WI report to Yvonne	Christina	2/16/07

Proof-read financial statements completed	Mandy/Yvonne/Cynthia	2/16/07	3/27/07

WI Report changes back to Christina	Yvonne	2/16/07

Third draft AR to Yvonne	Christina	2/19/07	3/27/07

Distribute 3rd draft with changes to Mike G., Terri, Dan, CF	Yvonne	2/19/07	3/27/07

Complete preparation of financial footnotes	Mandy/Cynthia	2/20/07	N/A

Responsible	Due	Date

Item	Party	Date	Completed

Send financial statement changes to Christina	Yvonne	2/20/07	2/27/07

Distribute 3rd draft of WI report w/changes to MG, TF, DS	Yvonne	2/20/07

Decide how many annual reports, WI reports,	Mike, Yvonne, Terri	2/21/07	2/20/07

and envelopes to be printed & ordered

(2006: 1,600 AR; 2,000 WI)

Confirm with printer: mailing permit # and use of	Yvonne	2/22/07

(and check balance in permit account)

Confirm quantity of AR & WI with printer	Yvonne	2/22/07	2/20/07

Order enclosure cards from printer, if needed	Yvonne	2/22/07	3/27/07

Send 3rd draft AR changes back to Christina	Yvonne	2/23/07	NA

Send 3rd draft WI changes back to Christina	Yvonne	2/26/07

Confirm Oshkosh Truck mail list w/MWG	Terri	2/26/07

Final AR draft to Yvonne	Christina	2/27/07	4/11/07

Final WI draft to Yvonne	Christina	2/28/07

Prepare both mailing lists in ACT	Yvonne	2/28/07

Send both mailing lists to printer	Yvonne	2/28/07

Complete proof-reading of entire AR draft	MWG/DPS/YE/CF/TF/DJS	3/2/07	4/24/07

Complete proof-reading of entire WI draft	MWG/DPS/YE/CF/TF	3/5/07

Obtain Independent Auditors' Report	Cynthia/Mandy	3/5/07	N/A

Letter from Deloitte & Touche (camera ready)

Send Independent Auditor's Report to Lithoprint	Yvonne	3/5/07	N/A

AR Draft (with changes noted) for President's approval	Yvonne	3/6/07	4/11/07

WI Draft (with changes noted) for President's approval	Yvonne	3/7/07

President's changes and approval of AR	Mike G.	3/7/07	4/11/07

(Prizes page?)

Changes complete; print copy for TF/MWG/MH	Christina/Yvonne	3/8/07	4/11/07

Send Auditor copy of AR draft	Mandy	3/8/07	4/17/07

Send R. Gallagher a copy of AR draft	Cynthia	3/8/07	?

Responsible	Due	Date

Item	Party	Date	Completed

Send files to LithoPrint	Christina	3/9/07	4/17/07

(proofs expected within a week)

Receive and proofread printer's AR proofs	Mike G./Terri/Yvonne	3/19/07	4/24/07

Return printer's approval form to Lithoprint	Yvonne	3/20/07	4/24/07

Receive and proofread printer's WI proofs	Yvonne	3/22/07

Return printer's approval form to Lithoprint	Yvonne	3/23/07

Approve both covers	Yvonne/Terri/MWG	3/23/07	4/24/07

Mail Annual Reports	LithoPrint	3/30/07

First box of bound AR expected	LithoPrint	4/2/07

Mail WI reports	LithoPrint	4/6/07

First box of bound WI reports expected	LithoPrint	4/7/07

Mail Reports to Directors	Terri	4/10/07

Web site updated with 2006 AR	Christina	6/1/07

Web site updated with 2006 WI report	Christina	7/1/07