Responsible	Due	Date

Item	Party	Date	Completed

Contact printer to verify availability	Yvonne	12/31/04	12/17/04

Contact Whitaker Works to verify availability	Terri	12/31/04	1/4/05

Reports (3) created alphabetically in Gifts to RTF file	Yvonne	1/7/05	1/7/05

Hard copy (of full AR) to Dan/Dianne to edit	Yvonne	1/7/05	12/29/04

project descriptions

Edit project descriptions	Dan/Dianne	1/7/05	1/4/04

Transfer edited descriptions to alpha list	Yvonne	1/7/05	1/7/05

E-mail Gifts reports (3) files to Susan in Word	Yvonne	1/12/05	1/7/05

Send hard copy with edits to Susan	Yvonne	1/12/05	1/7/05

Re-write last year's Letter to Community	Mike	1/14/05	1/13/05

Send any revisions to intro section to Susan	Terri	1/14/05	1/7/05

(Board & staff listing, table of contents, letter to

community, history, future, policies, procedures)

Compare/identify organizations needing logos	Susan	1/19/05	2/1/05

Obtain missing logos	Susan	1/27/05	2/2/05

Draft of 3 different enclosure letters to MWG	Susan	2/2/05	n/a

(Local grantees, Leaders, Media)

Complete formatting/editing of intro section	Susan	2/4/05	2/11/05

Choose cover design, colors, and texture style	Mike G./Terri/Susan	2/4/05	2/2/05

(Complimentary to full AR; color reversed?)

Finalize selections for mailing lists	Mike G./Terri/Yvonne	2/4/05	2/25/05

(Grantees, media, local leaders)

Prepare mailing lists in Excel	Yvonne	2/7/05	2/28/05

Decide how many local reports to	Mike, Yvonne, Terri	2/7/05	2/28/05

be printed & ordered (600 last year)

Formatting and editing of grants listing	Susan	2/7/05	2/9/05

Approve enclosure letters	Mike	2/7/05	n/a

First draft of report to Terri/Yvonne for proofing	Susan	2/8/05	2/9/05

Send mailing lists to Susan (for letters)	Yvonne	2/8/05	n/a

Send mailing lists to printer	Yvonne	2/8/05	3/1/05

Responsible	Due	Date

Item	Party	Date	Completed

Proofread draft (and run tape total of grants)	Yvonne/Terri	2/10/05	2/11/05

Changes back to Susan	Terri/Yvonne	2/10/05	2/11/05

Second draft to Terri/Yvonne	Susan	2/11/05	2/17/05

Complete proof-reading of second draft	Yvonne/Terri	2/11/05	2/24/05

Changes/additions requested by	Mike G.	2/28/05	3/10/05

(Anniversary page) sent:	Yvonne	3/4/05

President's approval of draft w/changes noted	Mike G.	3/11/05	3/31/05

Final changes to Susan	Terri	3/11/05	4/1/05

Proof final changes and approve report	Yvonne	3/14/05

4/6/05	4/6/05

Send files to Lithoprint	Susan	3/14/05

4/8/05	4/7/05

Okay proof of cover	Yvonne	4/22/05

Printed enclosure letters to Mike G./Terri (to copy)	Susan	2/14/05	n/a

Complete proof-reading of printer's proofs	Mike G./Terri/Yvonne	3/21/05

4/15/05	4/14/05

Return printer's proof approval form	Yvonne	3/23/05

4/15/05	4/14/05

Draft Local Report available (for Board?)	Mike G./Terri	2/22/05	n/a?

(Possibly in final format)	4/30/05 or brd mtg

Send file to Christina (to use on web site)	Susan	3/31/05

4/15/05

First box of bound reports expected	LithoPrint	3/31/05

4/30/05

Mail Reports (bulk mail)	LithoPrint	3/31/05

4/30/05

Mail Report to Directors	Terri	4/4/05

4/30/05

Update web site with 2004 Report to Wisconsin	Christina	7/1/05