Responsible	Due	Date

Item	Party	Date	Completed

Contact printer to verify availability	Yvonne	12/31/04	12/17/04

Contact Christina to verify availability	Terri	12/31/04	12/17/04

Report to be created by Sectors in Gifts to RTF file	Yvonne	1/7/05	12/29/04

Hard copy to Dianne & Dan to edit project descriptions	Yvonne	1/7/05	12/29/04

(will use same descriptions for WI report)

E-mail grants listing file to Christina	Yvonne	1/7/05	1/5/05

Send any revisions of intro section to Christina	Yvonne/Terri	1/7/05	1/5/05

(board & staff listing, table of contents, purposes,

program interests, policies, procedure, style)

Editing of project descriptions	Dan/Dianne	1/12/05	1/4/05

Complete formatting of intro section	Christina	1/12/05	1/13/05

Hard copy of edited project descriptions to Christina	Yvonne	1/12/05	1/5/05

Edit/write program sector descriptions	Mike/Dan	1/14/05	1/13/05

Start gathering various mailing lists	Yvonne	1/17/05	1/31/05

Review and approve program sector descriptions	Mike G.	1/17/05	1/13/05

Send program sector descriptions to Christina	Yvonne	1/17/05	1/13/05

Complete formatting and editing of grants listing	Christina	2/2/05	1/31/05

First draft of intro & grants sections to Yvonne	Christina	2/3/05	2/1/05

Proofread intro & grants sections (run tape total,	Yvonne	2/4/05	2/1/05

check alpha order, abbrevs, heading/endings)

Changes back to Christina	Yvonne	2/4/05	2/1/05

Decide if enclosure cards are needed (yes)	Mike G./Yvonne/Terri	2/4/05	1/25/05

Choose cover design, colors, and texture style	Mike, Yvonne, Terri	2/4/05	1/27/05

Raised lion on cover; same stock, different color;	(work with

inside ink dependent on color of cover;	LithoPrint)

Garamond font to be used.

Inside paper white like last year.

Finalize selections for mailing lists	Mike G./Dan/Yvonne/Terri	2/4/05	2/4/05

(grantees, media, national & local leaders,

phone & mail requests; 2003 = 1,128?)

Responsible	Due	Date

Item	Party	Date	Completed

Prepare mailing lists in Excel (or ACT?)l	Yvonne, Clement	2/7/05	2/7/05

Decide how many annual reports and envelopes	Mike, Yvonne, Terri	2/11/05	2/28/05

to be printed & ordered (1,500 ARs in 2003)

Confirm with printer: mailing permit # and use of	Yvonne	2/14/05	3/1/05

street address instead of PO Box for envelopes

Confirm quantity of AR with printer	Yvonne	2/14/05	3/1/05

Order enclosure cards from printer, if needed	Yvonne	2/14/05	3/1/05

Second draft to Yvonne	Christina	2/7/05	2/9/05

Second draft changes back to Christina	Yvonne	2/9/05	2/9/05

Distribute 3rd draft with changes to Mike G., Terri, Dan	Yvonne	2/11/05	n/a

Send mailing lists to printer	Yvonne	2/14/05	3/1/05

Send 3rd draft changes back to Christina	Yvonne	2/14/05	n/a

First draft of financial statements	Mike S./Cynthia	2/11/05	2/8/05

Send financial statements to Christina to enter	Yvonne/Mike S.	2/11/05	2/9/05

Entry and editing of financial statements completed	Christina	2/11/05	2/15/05

Proof-read financial statements	Mike S./Yvonne/Cynthia	2/11/05	2/16/05

Complete preparation of financial footnotes	Mike S./Cynthia	2/16/05	2/25/05

Send changes to Christina	Yvonne	2/16/05	2/25/05

Full draft (-FiSt) to Yvonne to distribute (MG/TF/DS/CF)	Christina	2/17/05	2/11/05

Complete proof-reading of entire AR draft	Dan/Yvonne/Cynthia/Terri	2/22/05	2/25/05

Draft (with changes noted) for President's approval	Yvonne	2/22/05	2/25/05

President's changes and approval	Mike G.	2/24/05	3/30/05

(Prizes & Anniv. pages)

Changes complete; print copy for TF/MWG	Christina/Yvonne	3/18/05	3/30/05

Files sent to LithoPrint	Christina	3/11/05	4/1/05

(proofs expected within a week)

Obtain Independent Auditors' Report	Cynthia/Mike S.	3/1/05	2/25/05

Letter from Deloitte & Touche (camera ready)

Send Independent Auditor's Report to Lithoprint	Yvonne	3/11/05	4/1/05

(And, MWG enclosure cards)

Responsible	Due	Date

Item	Party	Date	Completed

Receive and proofread printer's proofs	Mike G./Terri/Yvonne	3/18/05

4/8/05	4/6-8

Returned printer's approval form to Lithoprint	Yvonne	3/18/05

Requested another	4/8/05	4/8

Received 2nd proof	Yvonne	4/13/05	4/14

Returned printer's approval form to Lithoprint	Yvonne	4/15/05	4/14

Send Auditor copy of AR draft	Cynthia	3/31/05	4/14

4/30/05

Draft Annual Report available (for Board?)	Mike G./Terri	3/18/05	n/a?

N/A

First box of bound reports expected	LithoPrint	3/31/05

4/30/05

Mail Annual Reports	LithoPrint	3/31/05

4/30/05

Mail Annual Reports to Directors	Terri	4/4/05

4/30/05 or Brd Mtg

Web site updated with 2004 AR	Christina	6/1/05